MAVES Time: Legally Compliant Time Recording Software
for the Industry
MAVES Time is the time recording system from EMS Software Solutions and was developed to record working times in a structured, transparent and audit-proof manner.
The solution combines intuitive time recording with configurable shift model and allowance logic and enables clear evaluation of times – uniformly, reliably and compliantly.
For companies, personnel service providers and organizations with external workers, MAVES Time offers a standardized system that digitizes all relevant steps: from clock-in/clock-out to exportable timesheets. Thanks to existing interfaces, MAVES Time can be seamlessly integrated into existing IT landscapes, including VMS systems such as SAP Fieldglass.
Digital Working Time Recording Software: Secure and Legally Compliant According to BAG
The requirements for recording working time have changed significantly in recent years. With the current case law of the Federal Labor Court (BAG) and the increasing obligation to record working hours electronically from 2025, the requirements for companies are increasing noticeably.
MAVES Time supports companies in recording working times digitally, traceably and in an audit-proof manner. In contrast to manual lists or Excel-based solutions, the system enables structured documentation of all working, break and shift times in real time.
This creates transparent processes that not only support companies with legal requirements, but also reduce sources of error and administrative effort. Working times are documented centrally, evaluated automatically and made available for auditing at any time.
Especially in complex workforce structures with external employees, shift models or project-related assignments, MAVES Time creates a reliable basis for compliance, traceability and efficient process control.
Find out how MAVES Time forms the operational basis for strategic contingent workforce management.
MAVES Time
Modules and functions
A software solution for every step of the process:
Working time recording
The central function for entering and editing working times.
- Recording and editing of working times via web and app.
- Clock-in, clock-out, pauses
- Automatically evaluated times according to shift model & bonus logic
- Configurable shift models Automatic surcharge calculation (e.g. night, weekend, public holiday)
Timesheets
The central function for entering and editing working times.
- Overview of working hours including allowances and export options.
- Evaluated times from the recording
- UI display Export as PDF, CSV or XLSX
- Uniform valuation and calculation of allowances
Mobile Time Recording App: Flexible Clocking for Production & Field Service
MAVES Time enables flexible and user-friendly working time recording – regardless of location or device. Employees can record times on the move via app, stationary via RFID terminals or web-based directly in the system.
This provides a quick and easy way of digital time recording, particularly for commercial staff, production environments and field service structures. The intuitive operation reduces training costs and supports a high level of acceptance in everyday operations.
Changing work locations, shift models or short-term project changes can also be mapped flexibly. Mobile bookings can be made directly on site and transferred to central systems in real time.
MAVES Time also supports the management of bonuses, shift allowances and individual working time models. The result is a solution that not only records times, but also manages complex workforce structures transparently and uniformly.
Secure your HR processes additionally with our specialized HR compliance consulting.
MAVES Time is operated exclusively in German data centers and meets the requirements of ISO 27001.
- Hosting in Germany
- GDPR-compliant data processing
- Role & rights management
- Audit-capable documentation
- Encrypted transmission and storage
Time Recording System with Integrated Production Data Acquisition (PDA)
MAVES Time combines digital time recording with modern production data acquisition (PDA). Companies can link working times directly to orders, projects, machines or cost centers and thus gain valuable business insights.
The precise allocation of times to production or project processes creates a transparent basis for post-calculations, margin analyses and efficiency evaluations. Companies can identify deviations, optimization potential and economic correlations within their processes at an early stage.
Especially in industrial environments with complex shift and production structures, MAVES Time enables significantly better control of resources, capacities and utilization. At the same time, production-related KPIs and OEE key figures can be analyzed on the basis of valid real-time data.
This makes time recording not only a documentation requirement, but also a strategic management tool for productivity, efficiency and operational transparency.
Manage your external partners efficiently via an integrated vendor management system (VMS).
Why Companies Rely on MAVES Time
MAVES Time combines digital working time recording, store floor data collection and workforce management in one central platform. As a result, companies benefit from greater transparency, greater legal certainty and more efficient processes.
Typical advantages of MAVES Time are
- Digital and audit-proof working time recording
- Support for current BAG requirements
- Flexible shift and overtime logic
- Mobile app and RFID terminals for Deskless Worker
- Integrated production data acquisition (PDA)
- Automated transfer to payroll and ERP systems
- Real-time reporting and KPI evaluations
GDPR-compliant - Data processing in German data centers
Use Cases & Customer Added Value of MAVES Time
Use Case 1: Internal time tracking
Automated evaluation of working times according to individual shift models.
Result: fewer manual corrections, uniform standards.
Use Case 2: External workforce
Standardized time recording for temporary work, service providers or SoW projects.
Result: Clear processes, integration into the VMS, auditable time evaluation.
Use Case 3: Payroll & accounting
Evaluated times serve as the basis for payroll processes.
Result: Fewer sources of error, reduced processing times.
- Interfaces
Interfaces & Integrations of MAVES Time
MAVES Time is API-capable and supports integration into various HR and VMS systems.
Typical integration scenarios:
- SAP Fieldglass
- TIMO
- MAVES VMS
- Payroll and accounting systems
- Individual APIs via REST
Typical use cases:
- Transfer of evaluated times to Payroll
- Synchronization of assignments and employees
- Connection to workforce or project structures
Time Recording Software with Seamless DATEV & ERP Connection
MAVES Time can be flexibly integrated into existing HR, payroll and ERP systems. Working times, bonuses and transaction data are automatically transferred to systems such as DATEV, SAP or Microsoft Dynamics via standardized interfaces.
This enables companies to reduce manual transmission errors and at the same time speed up their payroll and accounting processes. Evaluated times can be processed directly, which significantly reduces administrative work.
The integration also supports a consistent database across different systems. HR departments, payroll teams and specialist departments have access to identical information and receive up-to-date, real-time data at all times.
MAVES Time thus creates an end-to-end process landscape – from time recording and store floor data collection to automated billing and strategic workforce management.
Use real-time data from time recording for your proactive direct sourcing.
- Reporting
Reporting & Data Models
Central data models:
Working hours, allowances, employees, customers, assignments, workplaces, shift models
KPIs
- Evaluated times
- Surcharge types
- Mission-related hours
- Exportable timesheets
Reporting:
Viewable via UI
Direct exports to CSV/XLSX/PDF
- Usability
Devices & Operability
Supported devices
Desktop (Windows, macOS)
Mobile (iOS, Android)
Supported browsers
Firefox
Chrome
Edge
Safari
Design
Responsive web interface
Mobile app (iOS, Android)
Clear, functional UI
Frequently Asked Questions about MAVES Time
Will electronic time recording be mandatory for all companies in Germany from 2025?
The requirements for digital working time recording are increasing significantly due to current legal developments and court rulings. Companies should therefore switch to audit-proof systems at an early stage.
Does MAVES Time meet all the requirements of the BAG ruling on revision security?
Yes, MAVES Time supports structured, traceable and audit-proof documentation of working times in accordance with current requirements.
From how many employees must working times be recorded digitally?
The legal requirements apply regardless of the size of the company. However, the benefits of digital systems increase significantly, especially with more complex workforce structures.
Are simple Excel lists for recording working hours still legally compliant in 2026?
Manual or Excel-based solutions often do not offer sufficient audit security, traceability or automated documentation.
Does the MAVES Time app also support offline bookings in the field?
Yes, mobile bookings can be made flexibly and then synchronized.
How does the link between time recording and order data (PDA) work?
Working times can be assigned directly to projects, cost centers or production orders to enable post-calculations and analyses.
Does the software offer a direct interface to DATEV for payroll accounting?
Yes, MAVES Time supports the automated transfer of relevant time and transaction data to DATEV and other payroll and ERP systems.
Can break times and rest periods be monitored automatically?
Yes, defined rules on breaks, rest periods and working time models can be mapped and monitored by the system.
How secure is the collected data with regard to GDPR and GoBD?
MAVES Time relies on hosting in Germany, encrypted data transfer, role and rights management and GDPR-compliant processes.
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