Electronic Signatures for Companies: Signing Contracts Digitally and Legally Secure
E-Sign License
for 9.50 € per user/ per month
Internal E-Sign signature
for € 0.80 per signature as a user with an E-Sign license
External e-signature
for € 2.40 per signature as an external guest user
Today, digital signature processes are among the most important components of modern HR and workforce structures. Companies need to conclude contracts quickly, comprehensibly and in a legally compliant manner – especially with high contract volumes and tight operational timeframes.
EMS E-Sign supports companies in sending and approving documents digitally and signing them online in a legally compliant manner. The focus is on structured signature workflows for workforce management, personnel services and temporary employment.
Especially in the field of temporary employment (AÜG), speed is of the essence: temporary employment contracts must be documented in a timely and clearly comprehensible manner. EMS E-Sign was developed precisely for this purpose.
The solution enables:
- Digital signature processes according to § 126b BGB
- Central document management
- Clear role and release structures
- Audit-proof audit trails
- Fast online signatures without media disruptions
- Integration into existing HR and VMS systems
Find out how digital signature processes create the basis for legally compliant contingent workforce management.
- Legal security according to AÜG and § 126b BGB
- Speed with high contract frequency in temporary work
- System integration in VMS and workforce processes
- Audit-proof documentation with audit trail
What is EMS E-Sign?
EMS E-Sign is a solution for digital signature processes, developed for complex workforce and service provider environments.
The application enables the structured creation, sending and signing of document orders with multi-stage workflows. Companies can manage their own instances, define templates and configure metadata.
- Area of application
Digital Signature for Temporary Employment and Temporary Work
In temporary employment and personnel services, new contractual relationships between the temporary employment agency, hirer and other parties are created every day. Any delay in the signature process can postpone the start of the assignment, jeopardize sales and increase compliance risks.
Definable signing levels, time stamps and a complete audit trail create transparency for every single contract concluded. Documents can be clearly assigned, signature times are logged and changes are fully documented.
EMS E-Sign is therefore not a generic signature solution, but is specifically geared towards the requirements of personnel service providers, groups and large companies in the AÜG environment.
Why EMS E-Sign is Particularly Suitable for Workforce Management
Many signature tools are designed to be industry-neutral. EMS E-Sign, on the other hand, was developed specifically for workforce and personnel service processes.
This means:
- Focus on high contract frequencies
- Understanding of AÜG processes
- Audit-proof documentation
- Transparent approval processes
- Integration into existing workforce systems
- Digital process control without media disruptions
EMS E-Sign is therefore not an isolated signature tool, but part of a structured workforce management approach.
Typical Application Scenarios in Personnel Services
Sign AÜV digitally
Bulk signing for high contract volumes
Signature jobs can be created collectively and managed efficiently, especially for several parallel operations or large projects.
Signature processes directly from the VMS
In combination with MAVES or SAP Fieldglass, EMS E-Sign can be integrated directly into existing workforce processes. Contracts are sent, signed and documented with system support instead of by email or paper.
What is an Electronic Signature and When is it Relevant in a Company?
An electronic signature makes it possible to release documents digitally and sign them in a traceable manner.
The German Bureaucracy Reduction Act IV (BEG IV) has further simplified digital processes in the HR environment. Since 2025, text form has been sufficient for many processes. This creates considerable operational advantages, particularly in the temporary employment sector.
In many cases, a digital signature in accordance with Section 126b of the German Civil Code (BGB) is now sufficient for employee leasing agreements. This allows companies to send and document contracts digitally much more quickly.
EMS E-Sign has been specially designed to meet these requirements and supports companies in implementing digital contract processes in a traceable and audit-proof manner.
The solution is particularly suitable for:
- Temporary employment contracts
- Approval processes in workforce management
- HR documents with high process frequency
- Digital approvals between customers, suppliers and service providers
- Workforce processes requiring documentation
This creates digital processes that combine operational speed and traceable governance.
- Advantages
Key Benefits for Personnel Service Providers and Corporations
Legally compliant digital signing of AÜ contracts
Data processing and storage in Germany in accordance with ISO 27001
Interface capability for VMS and HR systems
Bulk upload for high contract volumes
Transparent signing workflows with role and level logic
Reduction of manual processes and administrative effort
Digital Signature Processes Without Media Discontinuity
EMS E-Sign enables structured digital workflows for internal and external signatories. Documents can be created, sent and monitored centrally.
Typical functions are
- Multi-stage signature workflows
- Defined role and approval processes
- Bulk upload of multiple documents
- Audit trail of all signature actions
- Change tracking and version history
- Cloud-based use without additional hardware
Signatories receive documents digitally and can easily approve them online – regardless of location or end device.
This reduces companies:
- Manual process steps
- Throughput times
- Printing and shipping costs
- Coordination efforts between HR, purchasing and specialist departments
Optimize your digital contract processes by integrating them into a vendor management system (VMS).
Functions and Modules of EMS E-Sign
Document folder and signature jobs
- Creation and management of document orders
- Definition of signing levels and signatories
- Workflow-based control with status overview
- Processing of single or multiple documents per order
Instance administration
- Independent management of corporate entities
- User, role and template management
- Configurable metadata
- Multi-client capable organizational structures
- Interfaces
Integration into Workforce and HR Systems
EMS E-Sign is designed to extend existing workforce and VMS processes on the system side.
The solution combines digital signature processes with existing workforce, HR and vendor management structures. This creates end-to-end digital processes without isolated individual solutions.
Typical integration scenarios:
MAVES
- Connection to MAVES for end-to-end mapping of workforce processes
SAP Fieldglass
- Integration with SAP Fieldglass to automate contract dispatch and signature
APIs
- Expandability via APIs for HR, ERP or finance systems
This allows companies to maintain transparency at all times:
- Contract status
- Signature histories
- Open releases
- Documentation stands
- Audit and compliance requirements
This integration ensures significantly more efficient governance processes, especially in complex workforce structures.
This makes the digital signature part of a structured workforce ecosystem – instead of an isolated individual application.
Data, Traceability and Reporting
Central document overview in the user interface
Signature overview as billing view
Audit trail for each signature action
Change tracking for a complete history
This allows companies to maintain control over contract volume, status and verifiability at all times.
Frequently Asked Questions about Electronic Signatures
Is a digital signature legally valid in Germany?
Yes, electronic signatures and digital approvals are generally legally valid, provided that the relevant legal requirements are met.
Is the text form sufficient for temporary employment contracts?
As a result of BEG IV, text form in accordance with § 126b BGB is now sufficient for many AÜG processes. EMS E-Sign has been specially designed to meet these requirements.
Do users need special hardware or card readers?
No.
Can several people share a document digitally?
Yes, multi-level signature and approval processes with different roles are possible.
Can EMS E-Sign be integrated into existing HR systems?
Yes. The solution supports integrations in Workforce-, HR and VMS systems such as SAP Fieldglass or MAVES.
Are all signature processes documented?
Yes, all actions are documented in the audit trail in an audit-proof manner and stored in a traceable manner.
Is EMS E-Sign GDPR compliant?
Yes, the solution supports GDPR-compliant processes and traceable documentation structures.
Get in touch now and take the first step towards your solution – we’re ready when you are.
