EMS E-Sign - Legally Compliant Online Signing for Temporary Employment Agencies
E-Sign License
for 9.50 € per user/ per month
Internal E-Sign signature
for € 0.80 per signature as a user with an E-Sign license
External e-signature
for € 2.40 per signature as an external guest user
EMS E-Sign is the digital signature solution for companies that want to sign contracts quickly, legally compliant and traceable online. Speed, documentation requirements and formal conformity are particularly business-critical in the temporary employment and personnel services sectors.
In temporary employment, it is not only the staffing but also the correct conclusion of the contract that determines the success of the project. Temporary employment contracts must be concluded in good time, in a comprehensible manner and in the correct form, often under considerable time pressure.
E-Sign is specifically designed to meet these requirements. The solution supports digital signature processes that meet the requirements of text form in accordance with Section 126b of the German Civil Code (BGB) and are therefore suitable for temporary employment contracts.
Thanks to its interface capability, EMS E-Sign can be seamlessly integrated into existing system landscapes such as MAVES or SAP Fieldglass and completely replaces manual dispatch and approval processes.
- Legal security according to AÜG and § 126b BGB
- Speed with high contract frequency in temporary work
- System integration in VMS and workforce processes
- Audit-proof documentation with audit trail
- Area of application
Digital Signature for Temporary Employment and Temporary Work
In temporary employment and personnel services, new contractual relationships between the temporary employment agency, hirer and other parties are created every day. Any delay in the signature process can postpone the start of the assignment, jeopardize sales and increase compliance risks.
Definable signing levels, time stamps and a complete audit trail create transparency for every single contract concluded. Documents can be clearly assigned, signature times are logged and changes are fully documented.
EMS E-Sign is therefore not a generic signature solution, but is specifically geared towards the requirements of personnel service providers, groups and large companies in the AÜG environment.
- Advantages
Key Benefits for Personnel Service Providers and Corporations
Legally compliant digital signing of AÜ contracts
Data processing and storage in Germany in accordance with ISO 27001
Interface capability for VMS and HR systems
Bulk upload for high contract volumes
Transparent signing workflows with role and level logic
Reduction of manual processes and administrative effort
Legally secure online signing
In the field of temporary employment, it is essential that contracts are signed on time and in the correct form. Checks, internal audits or external audits require clear verifiability.
EMS E-Sign documented:
Time of the signature
Identity of the signatories
Change history via change tracking
Signing levels and process steps
The result is audit-proof documentation that creates legal certainty and minimizes liability risks.
What is EMS E-Sign?
EMS E-Sign is a solution for digital signature processes, developed for complex workforce and service provider environments.
The application enables the structured creation, sending and signing of document orders with multi-stage workflows. Companies can manage their own instances, define templates and configure metadata.
Functions and Modules of EMS E-Sign
Document folder and signature jobs
- Creation and management of document orders
- Definition of signing levels and signatories
- Workflow-based control with status overview
- Processing of single or multiple documents per order
Instance administration
- Independent management of corporate entities
- User, role and template management
- Configurable metadata
- Multi-client capable organizational structures
- Interfaces
Integrations and Interfaces
EMS E-Sign is designed to extend existing workforce and VMS processes on the system side.
Typical integration scenarios:
MAVES
- Connection to MAVES for end-to-end mapping of workforce processes
SAP Fieldglass
- Integration with SAP Fieldglass to automate contract dispatch and signature
APIs
- Expandability via APIs for HR, ERP or finance systems
This makes the digital signature part of a structured workforce ecosystem – instead of an isolated individual application.
Data, Traceability and Reporting
Central document overview in the user interface
Signature overview as billing view
Audit trail for each signature action
Change tracking for a complete history
This allows companies to maintain control over contract volume, status and verifiability at all times.
Typical Application Scenarios in Personnel Services
Sign AÜV digitally
Bulk signing for high contract volumes
Signature jobs can be created collectively and managed efficiently, especially for several parallel operations or large projects.
Signature processes directly from the VMS
In combination with MAVES or SAP Fieldglass, EMS E-Sign can be integrated directly into existing workforce processes. Contracts are sent, signed and documented with system support instead of by email or paper.
Why EMS E-Sign is Particularly Suitable for Personnel Service Providers
Many signature solutions are designed to be industry-neutral. EMS E-Sign, on the other hand, was developed from practical experience in the workforce and VMS environment.
This means:
- Understanding of AÜG requirements
- Integration into vendor management processes
- Focus on high contract frequency
- Combination of signature, governance and system integration
EMS E-Sign is not an isolated tool, but part of an integrated workforce management approach.
Get in touch now and take the first step towards your solution – we’re ready when you are.
