SAP Fieldglass - Enterprise Compatibility & Integration Expertise
SAP Fieldglass ist eine der weltweit führenden Lösungen für das Management externer Arbeitskräfte.
As a technology-focused Managed Service Provider (MSP), we support companies with SAP Fieldglass integration, implementation, and ongoing administration. Our experts provide comprehensive support throughout the system’s entire lifecycle, from planning and implementation to day-to-day operations and support.
Durch erprobte Best Practices und eine präzise Anbindung an bestehende HR-, ERP- und Compliance-Systeme sorgen wir für eine stabile Systemlandschaft, die Transparenz und Effizienz im Workforce Management schafft.
- Services
Our Services around SAP Fieldglass
Technically. Organizational. Communicative.
We offer a modular but holistic emergency management system that combines four areas of expertise:
Implementation & Roll-Out
- System configuration according to individual processes and workflows
- Adaptation to corporate structures and regional legislation
- Introduction to multilingual and multi-country setups
Integration & Interface Management
- Connection to HR, ERP and finance systems
- Development and operation of APIs and middleware
- Ensuring consistent and legally compliant data flows
Administration & Operation
- Global Admin Service for ongoing system maintenance, monitoring and user management
- Change and release management
- Creation of reports, dashboards and audit documentation
Direct Sourcing
- Training of key users and administrators
- Technical guidelines and documentation
- On-demand support for system adjustments and process issues
Integration with other Systems
EMS is open to all technologies and connects SAP Fieldglass with all leading HR and ERP systems, including:
- SAP HCM & SAP
- SuccessFactors
- Workday VNDLY
- Oracle HCM / PeopleSoft
- Coupa Contingent Workforce
- Beeline
- MAVES (VMS by EMS)
Our integrations are based on modern API architectures and middleware solutions that extend existing IT landscapes instead of replacing them – for maximum security, transparency and data quality.
Efficiency Boost with SAP Joule: AI-powered SOW Management
With the integration of SAP Joule (Business AI), SAP Fieldglass takes service management to a whole new level.
Statements of Work (SOWs) can be created, structured, and optimized automatically, significantly reducing administrative effort.
Complex project requirements are translated into clear deliverables more quickly, milestones can be defined more precisely, and changes during the project lifecycle are managed more efficiently.
The result:
- Significantly shorter turnaround times for SOW creation
- Higher quality and greater comparability of project contracts
- Reduced manual effort in procurement and business units
Related topic: How to create legally compliant modern project contracts even outside of SAP systems can be found under Statement of Work Management.
Why You Should Implement SAP Fieldglass with EMS?
Experience in enterprise environments: We know the requirements of international organizations and ensure smooth roll-outs across national and system boundaries.
Technology and process expertise: Our teams not only understand software, but also workforce management, procurement and compliance processes.
Interface and integration strength: Seamless connection to SAP HCM, SuccessFactors, Workday, Oracle HCM and other systems.
Compliance & audit readiness: All processes in accordance with AÜG, GDPR and ISO 27001 certified guidelines.
Operation and support from a single source: With our Global Admin Service, we take care of ongoing system maintenance, data monitoring and user administration.
Contact & further Information
Are you already using SAP Fieldglass or planning an implementation?
We support you with integration, administration and system optimization – technically, strategically and in partnership.
Legal Compliance Through System Configuration: AÜG & Equal Pay Automation
Especially in the German market, compliance is not optional but a core requirement – particularly in the context of temporary employment (AÜG).
SAP Fieldglass provides configurable system mechanisms that allow regulatory requirements to be technically implemented and automated.
These include, among others:
- Deadline monitoring to ensure compliance with maximum assignment durations
- Equal pay monitoring through defined tolerance limits
- Automatic alerts for critical contract scenarios
These features ensure that violations are not detected retrospectively but can be proactively prevented within the system.
EMS helps you configure these mechanisms optimally and tailor them to your specific compliance requirements – ensuring maximum legal security in day-to-day operations.
Minimize liability risks: Discover our holistic approaches to safeguarding your external workforce on page Compliance & Risk Management.
SAP Ariba vs. SAP Fieldglass: When to Use Each System?
One of the most common questions in procurement is:
When do I need SAP Ariba – and when SAP Fieldglass?
The distinction lies clearly in the scope of application:
While SAP Ariba supports the traditional procurement process for goods and is primarily used for catalogs and physical products, SAP Fieldglass is specialized in managing external services and project work, and is mainly used for contingent workforce management.
In many companies, both systems are used in parallel – what matters is a clean integration and clear process delineation.
EMS supports you in precisely this strategic and technical integration.
Cost Transparency & Savings Potential through VMS-driven Management
The use of SAP Fieldglass delivers measurable benefits – particularly in the area of cost control.
Through centralized management of external workforce and services, it is possible to:
- Reduce service costs by an average of 12–15%
- Significantly lower procurement process costs
- Create transparency across all suppliers and projects
These effects are primarily achieved through the combination of:
- Standardized processes
- Data-driven management
- Consistent prevention of maverick spend
EMS brings the necessary expertise to realize these potentials in your organization – from implementation to ongoing operations.
Frequently Asked Questions about the Vendor Management System (VMS)
Does EMS have proven experience in supporting and configuring SAP Fieldglass, the leading vendor management system?
Yes. EMS supports companies in the configuration, maintenance, and operational management of SAP Fieldglass. This support ranges from initial setup and process configuration to ongoing system operation as part of our managed services.
How does the technical integration of SAP Fieldglass with our existing SAP S/4HANA or ERP system work?
The integration is designed based on the existing system architecture and the required data flows. Typical integrations include, for example, master data, purchase requisitions, purchase orders, and supplier and invoice data. EMS provides support for the design, coordination, and implementation of the interfaces.
How is the processing of work and service contracts (Statement of Work / SoW) structured in SAP Fieldglass?
SoW projects can be structured in SAP Fieldglass using defined scopes of work, milestones, deliverables, budgets, and acceptance criteria. EMS helps map out these processes so that work and project progress can be managed and documented transparently.
Who is responsible for ongoing system customization, role and permission management, and system updates?
This is determined on a case-by-case basis within the framework of the operating model. EMS can handle tasks related to system configuration, roles, and permissions, as well as operational support. Interfaces with internal IT and SAP are clearly defined.
How does EMS ensure that compliance rules integrated into SAP Fieldglass are automatically checked?
EMS helps map compliance requirements to SAP Fieldglass processes and workflows. This may include, for example, deadlines, required supplier documents, or approvals. Which checks can be automated depends on the specific requirements and the system configuration.
How does EMS handle the onboarding and technical training of our service providers?
EMS supports suppliers during onboarding and explains the procedures relevant to each process in SAP Fieldglass. These include, for example, the recording of time, travel expenses, documents, and proof of performance. The goal is to ensure consistent processes and minimize errors in data entry.
Does EMS offer ways to synchronize SAP Fieldglass data with other HR and finance systems via APIs?
Yes. SAP Fieldglass can be integrated into existing system landscapes via appropriate interfaces and APIs. EMS provides support in designing the corresponding data flows, for example, to HR, finance, or ERP systems such as Workday or SAP SuccessFactors.
How is the pricing and licensing model structured for using SAP Fieldglass with EMS?
Licensing and managed services should generally be considered separately. The specific cost structure depends, among other things, on the existing SAP contract, the scope of use, the system configuration, and the desired EMS services. EMS can present the various cost components transparently within the framework of the respective operating model.
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